Job Opportunities

Employment Opportunities

Part-Time Receptionist:
Published 11/21/19

The front desk receptionist is a key team member, maintaining office operations and procedures in a fast-paced environment. The front desk receptionist is the first line of contact with the public, both in-person and over the phone. Receptionist will support staff primarily through clerical work. Hours 9am-5pm on Tuesday and Wednesday, with possible additional hours for events, or special projects. Compensation based on experience.

Primary Areas of Responsibility:

Administrative:

  • Answer the phone, handle email inquiries, welcome guests to TACHP and ensure they are helped or introduced to the correct person. In addition to providing customer service to the public they will be responsible for managing the internal communication between the staff. 
  • Create and maintain all organizational forms, including letters, applications and any class registration correspondence emails. 
  • Manage the TACHP store, which will include sales, acquisition of new items to sell, inventory maintenance and payment processing. 
  • Support the bookkeeper and the curator where needed.
  • Purchase and maintain an inventory of all office supplies.

Education:

  • Process all payments for classes, including mailed, online and phoned-in payments. 
  • Maintain all class rosters and support data and record keeping.

Development:

  • Assist the development efforts for TACHP, which includes accepting donations, assisting with donor correspondence and tax receipts. 
  • Support development staff prior to and during all fundraising events.

Skills & Qualifications:

  • 3 years’ experience in a customer service position or office administrative position.
    • Experience working with QuickBooks (required)
    • Experience working with CRM software (preferred)
  • Tech-savvy (required)
  • Experience working with CRM software (preferred)
  • Intermediate+ Spanish speaking and writing (preferred)
  • Arts background / interest in art and arts education (preferred)
  • Nonprofit experience (preferred)
  • Excellent interpersonal and communications skills
  • Excellent written and verbal communication skills.
  • Strong organizational skills
  • Problem solver and self-starter
  • Knowledge of clerical practices and procedures
  • Proficient in Outlook, Microsoft Office and Excel

To Apply:

Please email your resume and cover letter to kquintana@theartcenterhp.org with “FrontDeskReception_FirstName_LastName” in the subject line.